How to prepare your contract

Step by step…

  1. Call by Phone to plan a visit @ 03/237.79.38 (only at workdays between 11:00 and 15:00 hours) + confirm your appointment day & time by e-mail to ‘VISIT @ kopan .be’ , Mention:
    1. Your name
    2. Your Mobile phone N° & Email
    3. Agreed day + time of your appointment
  2. If interested, then make your decision and choice, next Email:
    1. which specific unit you want to rent and
    2. what day you want to move in
    3. Your e-mail + Mobile Phone N°
    4. ==> Send to My Choice 4 Rent @ kopan . be to make an appointment to sign your contract.
  3. Prepare ALL documents before your final ‘contract signature’ appointment by following the steps described here below:

>> Practical legal documents <<

After your live visit and after deciding what studio or appartment to rent, you will need to prepare your data on the following legal documents in Dutch language, required by Belgian Law to make the final rental agreement:
To help you understand we post here an automatic AI DeepL Translation

1° Registration Form

(coming soon)

2° The contract:

(coming soon)

3° Your deposit or guarantee

OCMW can help you get a “Huurwaarborglening” to cover a guarantee for the required 3 months of “legal deposit”. They will help you with the use of the following document that you will have to prepare with them!

You will need for your 3 month warranty by OCMW:

  1. to fill this form below
  2. bring their OCMW “declaration” on paper
Aanvraag-na-principiele-toelatingDownload

4° Legal description of the state in which you received the studio or apartment

Model-Plaatsbeschrijvin-NL-NEDERLANDSDownload
Model-Plaatsbeschrijving-RUSSIAN-TranslationDownload

5° Send your prepared (filled in) documents before your final meeting

E-mail all your prepared documents from above to the following E-mail address, together with a picture or copy of your legal stay permit documents. Try to fill in all data from your side. we will then add our data when you come to sign the contract:

  1. Ukrainian Passport (or ID-Card) front + back
  2. Belgian ID-Card (front+back)
  3. Proof of Protection by Belgium
  4. A-Kaart
  5. Copy or proof of your own insurance
  6. Registration form
  7. Contract with your pre-registered data so that we only have to add our data
  8. Huurwaarborglening (OCMW proof of deposit)
  9. Plaatsbeschrijving: tekstual description+ print of the pictures of the state of your studio or apartement

If you do not have yet, all documents, you can send the remaining ones later to the same e-mail address:

My Documents 4 Rent @ kopan . be

  1. Bring also a paper print copy of all above documents to your appointement.
  2. Belgian Law require us to use only official documents in Dutch language!. You can automatically auto-translate all documents for your own personal understanding for free at www.DeepL.com .


We applogize that our Belgium legal system requires a lot of documents. We would have preferred to make it easier for you, but we cannot change what our governement decided for us.

Visit our Studio’s and appartments for Ukrainians @ www.Kopan.be